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Covid-19: Claiming ticket refunds or changing dates

March 30, 20208 minute read
group tours, claiming ticket refunds

Claiming ticket refunds or making a date change on flight tickets usually attracts an additional cost, depending on the booking conditions. As the Covid-19 pandemic spreads, countries close their borders and airlines cancel flights, travellers are struggling to change flights or claim refunds. Some airlines are offering full refunds, but most are offering changes of flights with fee waivers. A few experiences related recently to Economy Traveller, show some startling contrasts in your chances of getting your money back. We look at a few of these experiences and suggest how you can avoid losing your money.

Claiming ticket refunds

Malaysia Airlines is offering travellers the option of cancelling or rebooking their flights with change fee waivers. This is dependent on the date of booking and flight status. These conditions have been updated since Malaysia’s Movement Control Order (MCO) which went into effect on 18th March 2020.

Prior to this date, Cancellation of tickets for a full refund was based on the destination. These were mostly those in China, which was in lockdown. This writer was able to cancel two return tickets Kuala Lumpur/Beijing over the phone on 12th March. The wait was long, but the representative processed the request professionally, warning that the refund may take 30-60 days. In fact, payment was made to the credit card used for booking within two weeks.

With the expanded list of border closures, other travel restrictions and expanding flight cancellations, the process has been further modified. Travellers have a number of choices, including rebooking (change of date) with fee waivers.

  • Cancellations are allowed for bookings where boarding is denied.
    • If you are a Malaysian Citizen, you are unable to leave Malaysia from 18th March until the Order is lifted.
    • This situation allows you to cancel your booking
  • Travellers should call the phone numbers listed on the page


Changing the Date

The most common option offered by airlines is a waiver on Change of Date charges. Some which offer this option include Singapore Airlines, and AirAsia.

Qantas is another airline offering a free waiver for change of dates. As with other airlines allowing changes of travel dates, there are some conditions. These include restrictions on the length of postponement and the addition of any fare difference. All the information and a link are on the Qantas Home Page. Or you can go directly to the Manage Booking page to Change or Cancel  your flights. Please note that not all options may be available for your booking, depending on the conditions.

A member of our team had a booking for a Qantas flight that was cancelled. A direct cancellation was not available so he asked for a travel credit.

….. I had a credit created for my direct booking with Qantas. I just clicked through to it and at the bottom of the page I just clicked the button to convert it to a refund. Couldn’t be easier.

Using an agent

If you use a local walk-in travel agent, you should be able to cancel or change your flight easily. However, these services are now also offered online. A local agent can be useful if you are not comfortable using a computer or plan to join a tour. Ask around to get a reputable provider if you have not used an agent previously.

However, even if you normally book online, direct with an airline, this is sometimes not possible for complex routings. The alternative to making multiple ‘point to point’ bookings with different airlines, is usually to use an agent. This is where it can get tricky. If you have an online agent you trust, or has been recommended, you may be comfortable making the booking.

If not, another option is to use a flight booking aggregator. This is a specialised search site that will searches for fares across multiple websites and shows you the results in one place. The results may include a mix of airlines and online booking agents.

Why use an aggregator?

  • Useful for complex routes where there are no direct flights available
  • Good deals available
  • Comparison between different airlines
  • Different or more efficient routing may be suggest 
  • One-stop shop

We used Skyscanner, which we’ve used before to look for flights between Kuala Lumpur, Malaysia and Christchurch, New Zealand. They showed some good deals and we clicked through to see the booking choices, as Skyscanner is not a booking agent.Claiming ticket refunds

The Online booking agent experience

A reader shared their experience using this method to book the route above, as there are no longer any direct flights between Kuala Lumpur and Christchurch.

Because they were unfamiliar with all the agents listed and all were significantly cheaper than the airline, they selected the first and cheapest option. This is not unusual for those who do not travel often. Even the most experienced travellers get caught at times.

What to do before you make your choice:

  • Check the reviews of the agents listed
    • BudgetAir, Mytrip and GotoGate all fared vary badly in reviews.
      • They all received fewer than 1.5 stars.
    • Mayflower fared better, with 3-4
  • Do they have a local representative?
    • Only Mayflower actually has a local office that you can visit in Malaysia
  • Read the booking conditions before you click to accept.
What went wrong

The Malaysian Government declared the Movement Control Order on 17th March 2020. One provision prohibited Malaysian citizens from leaving the country from 12.00am 18th March, until the end of the MCO. The passengers immediately checked the BudgetAir website to see how they could cancel their flights on 26th March and noted the cancellation fee of up to MYR500 and agent fee of MYR 225 per passenger. Before they called the next morning, they checked again and found the fee had been changed to MYR2250 pp. When they finally managed to connect with the agent, the altered administration fee was confirmed. They were told to cancel the flights with the airline themselves and then the refund would automatically be processed by the agent. However, the booking number provided by the agent was not accepted by the airline, who told them only the agent could do the cancellation. 

This is the most common complaint reported by travellers needing to change dates or get ticket refunds through online agents. The bouncing back and forth between airline and agent. Almost two weeks after the passenger tried to cancel the tickets and almost a week after the flight was cancelled by the airline the day before travel, the matter remains unresolved. 

  • The airline acknowledges that the booking was made and they were asked to check in (to a, by that time, non-existent flight).
  • The airline has agreed to provide a credit voucher that must be used by 31st December 2020.
  • However, the agent has not provided any confirmation of this arrangement.

Please think twice before giving your ticket money to an online travel agent with no physical office in your country.

Claiming ticket refunds on your insurance

Claiming ticket refunds from your insurer is your last resort as they will expect you to claim what you can from the airline or agent. Once you have done that, you can make a claim for any shortfall. Your success will depend on the terms of your policy, so read the conditions before you commit.

It can be difficult to judge before you travel which clauses could cause problems. Especially loosely worded clauses as shown in the screen-grab.

Clause 2 b) has been used to refuse the claim.

Covid-19 Pandemic: lessons learnt

If everything goes smoothly, all is well. However, the internet has many stories of people who had bad experiences with agents.

Some of the problems include:

  • Agent suddenly went out of business.
    • Customer lost all payments made
    • Traveller stranded part way through the trip
  • Agent is still in business, but
    • Tickets not actually purchased
    • Full payments not made for inclusions
    • Accommodation not booked
      • Not uncommon, even well known companies are guilty
  • Refusal to refund money paid
  • Responsibility pushed to traveller to cancel or change bookings
  • Deduction of exorbitant fees
  • Difficulty in reaching the agent

What can I do?

  • Do your homework first and read reviews before you book.
  • Make a report or claim to the appropriate authority in your country.
  • Add a review yourself.
  • Be factual, but do not include personal details or booking numbers etc.

We have sought responses from airlines, the insurance company and the online agent. As yet, we have no comments from any, but attribute this partially to the current fluidity of the situation. 

# BudgetAir, COVID-19, online travel agent, ticket cancellation, ticket refunds, travel claims, travel disruption
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This Post Has 6 Comments

  1. Hi, I also want to get a refund on my tickets, which I canceled due to COVID.
    My travel date was the 5th of March and the return date was 14 of March.
    I was hoping to travel Bali from Sri Lanka
    But flights were like follows
    Sri Lanka _> Singapore -> Bali (DHS)
    Bali -> Singapore -> SL
    we canceled our tickets because by that time patients were found in Jakarta, which was our travel destination
    Please let me know your details, whom did u call to cancel your flight, what was the refund u got
    It would be really helpful to me

    Thanks in advance

    1. You will have to contact the airline (or any booking agent you used) regarding a refund. If the flights were cancelled by the airline you should have a case. However, if the flight was not cancelled, and you cancelled the tickets yourself, you are unlikely to get either a refund or travel credits. I suggest you contact your travel insurer in this instance.

  2. I have flights booked and paid to Melinda air for 2 Aug to bali. When are you likely to commence flights. They were paid through an agent who has gone into receivership. Melindo air had received payment from said company. I am only looking for travel credits when safe to travel.

    1. All airlines in a number of countries are stuck at the moment and only able to offer domestic services as the borders remain closed. This applies in both Australia and Malaysia, where Malindo is based. Bali is a stop-over for their flights from Kuala Lumpur and various Australian cities. They carry many passengers who only do one leg (KUL-DPS or DPS- Australia) Your flight credits will still be good for when flights resume as the validity period will have to be extended based on the ability to offer services.

  3. Hello all,

    could you please help . My parents were about to go back from Sydney to Nepal but due to border closed (covid) . they could not make it and they are still here in Sydney. Could you please suggest if we can get refund and the procedures.

    1. You will need to contact the airline, preferably before the date they are supposed to fly. They may offer you a refund, or more likely, as they do want to return to Nepal at some point, offer you a change of date, or flight credits, which you can use to book their flights when they are able to fly. If you booked through an agent, you will need to make your claim from them. Good luck.

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